IT support for law firms and notaries

Security is part of professional responsibility

Law firms hold information that is valuable to criminals and damaging if exposed: litigation strategy, corporate transactions, family matters, immigration files, identity documents and trust account details. Professional regulators expect lawyers and notaries to protect client information with reasonable technological safeguards. A breach can mean notifying clients, reporting to your regulator or insurer, and lasting reputational damage.

Our job is to make strong security practical for a busy firm. That means protection that runs quietly in the background, and sensible processes that don’t slow down billable work.

Stopping fraud that targets legal professionals

Some of the most costly attacks on law firms don’t involve hacking at all. A criminal gets into an email account, or registers a lookalike domain, then watches a transaction and sends convincing instructions to redirect funds at the last moment. Real estate closings, settlements and estate distributions are all targets.

We reduce that risk on several fronts:

• Multi-factor authentication on every email account, so stolen passwords alone aren’t enough.
• Email authentication (SPF, DKIM and DMARC) so criminals can’t easily send email that appears to come from your domain.
• Impersonation and lookalike-domain protection that flags suspicious senders.
• External sender warnings so staff notice when an “internal” message actually came from outside.
• Sign-in monitoring that alerts on logins from unusual locations or new inbox rules.
• Staff training on verifying payment changes by phone using a number you already have, never one supplied in the email.

Productive under deadline pressure

When a filing is due at 4 p.m., there’s no time to wait for IT. Our helpdesk prioritises urgent issues, and we keep your systems maintained so problems are less likely to appear at the worst moment. Laptops are standardised and ready to swap, printers and scanners are kept working, and remote access is reliable for lawyers working from court, home or a client’s office.

Documents, email and practice management

Legal work lives in documents and email. We help you organise matter files properly, whether in a document management system, SharePoint or a structured file server, with permissions that respect ethical walls and confidentiality. We support the Microsoft 365 environment most firms depend on, including Outlook integrations, secure external sharing with clients and retention settings that match your record-keeping obligations.

Backups and records retention

Firms often need to keep client files for many years after a matter closes. Backups protect active work from deletion, hardware failure and ransomware, while retention settings and archives help you keep closed files accessible and secure for as long as required. We test restores regularly so you know recovery will work when it counts.

Sole practitioners and small firms

You don’t need a large firm’s budget to have good IT. For sole practitioners, notaries and small firms, we provide the same core protection, like MFA, encrypted devices, email security, backups and a helpdesk you can call, scaled to the size of your practice.